Maximising Summer Savings: Planning Ahead with RotaMaster’s Advance Draft Rotas

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11 July 2024

Our summer savings campaign has already highlighted the significant benefits of utilising contracted hours and bank staff efficiently, reducing the reliance on costly agency staff. As we continue to explore ways to optimise staffing and maximise savings, let’s turn our attention to the importance of planning ahead with RotaMaster’s Draft Rotas feature.

The Importance of Advance Planning in Healthcare Staffing

In healthcare settings, unpredictable schedules and last-minute changes can lead to inefficiencies, higher costs, and staff dissatisfaction. Planning rotas well in advance can mitigate these issues, providing a structured approach to staffing that benefits both the organisation and its employees.

Introducing RotaMaster’s Draft Rotas Feature

RotaMaster’s Draft Rotas feature enables healthcare managers to create and publish rotas well in advance—whether weekly, monthly, or annually. This proactive approach ensures that shifts are planned ahead of time, leading to more efficient staff utilisation and significant cost savings.

How the Draft Rotas Feature Works

  1. Create Rotas in Advance: Managers can draft rotas for upcoming weeks, months, or even the entire year. These rotas outline the planned shifts for all staff, including contracted and bank employees.
  2. Publish and Share: Once the draft rotas are created, they can be published and shared with all staff members, giving them ample time to review their schedules.
  3. Monitor and Adjust: As circumstances change, managers have the flexibility to adjust the rotas, ensuring that all shifts are covered and any gaps are filled promptly.

Benefits of Using the Draft Rotas Feature

  • Increased Staff Availability: With rotas planned well in advance, staff have a clear understanding of their upcoming shifts, making it easier for them to commit to working and reducing last-minute cancellations.
  • More Time to Adjust: Early rota planning provides managers with more time to make necessary adjustments, ensuring that staffing levels remain optimal and any potential issues are addressed proactively.
  • Efficient Gap Filling: Advance notice of gaps in the rota allows for more effective use of contracted and bank staff to fill these shifts, minimising the need for expensive agency staff.
  • Better Work-Life Balance: Staff can plan their annual leave and personal commitments around predetermined rotas, enhancing their work-life balance and overall job satisfaction.

Practical Tips for Implementing Draft Rotas

  • Regular Updates: Continuously update and refine draft rotas to reflect any changes in staff availability or operational needs.
  • Encourage Feedback: Solicit feedback from staff on the draft rotas to ensure that their needs and preferences are considered, leading to more harmonious scheduling.
  • Monitor Trends: Keep an eye on staffing trends and patterns to anticipate future needs and adjust rotas accordingly.


As we continue our summer savings campaign, leveraging RotaMaster’s Draft Rotas feature can further optimise your staffing strategy. By planning shifts well in advance, you can increase staff availability, provide ample time for adjustments, and ensure that any gaps are filled efficiently. This proactive approach not only supports significant cost savings but also promotes a better work-life balance for your team.

Stay tuned for more insights and strategies on maximising savings and optimising your workforce. If you haven’t already, explore the features of RotaMaster and see how the Draft Rotas feature can transform your staffing approach this summer.

For more information on how RotaMaster can help you achieve your staffing goals, visit our website or contact our support team. Let’s make this summer not only productive but also cost-effective!

View our previous blogs and find out how to reduce your dependance on costly agency staff:

Maximising Summer Savings: Why Overtime and Bank Staff are More Cost-Effective Than Agency Staff

Maximising Summer Savings: Enhancing Efficiency with RotaMaster’s Availability Collection Feature

Maximising Summer Savings: Streamlining Shift Allocation with RotaMaster’s Web Bookings Feature

Maximising Summer Savings: Efficient Staff Allocation with RotaMaster’s Allocation Wizard

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