Maximising Summer Savings: Streamlining Shift Allocation with RotaMaster’s Web Bookings Feature

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09 July 2024

In our ongoing summer savings campaign, we’ve highlighted the benefits of efficiently utilising contracted hours and bank staff to reduce reliance on costly agency staff. To further enhance your staffing strategy and maximise savings, let’s explore how RotaMaster’s Web Bookings feature can play a pivotal role in this process.

The Challenge of Filling Shifts Efficiently

Healthcare facilities often face the challenge of filling shifts promptly and efficiently. Last-minute changes, unexpected absences, and fluctuating patient demand can create staffing gaps that are traditionally filled by expensive agency staff. However, with the right tools, it’s possible to streamline this process and make better use of your internal resources.

Introducing RotaMaster’s Web Bookings Feature

RotaMaster’s Web Bookings feature is designed to simplify shift allocation by allowing contracted and bank staff to pick up available shifts and enabling staff to bid for shifts, including agency staff, at rates below agency costs. This feature ensures that shifts are filled efficiently and cost-effectively.

How the Web Bookings Feature Works

  1. Shift Availability: Shifts that need to be filled are posted on the RotaMaster platform, making them visible to all eligible staff members.
  2. Staff Picks Up Shifts: Contracted and bank staff can view available shifts and select those that fit their schedules, promoting efficient use of internal resources.
  3. Shift Bidding: Staff can also bid for shifts, including agency staff. This bidding process helps to secure shifts at competitive rates, often below traditional agency costs.
  4. Simplified Shift Approvals: Auto approve shift bookings that meet staffing rules (compliance, training skills etc). This smart feature is optional allowing you full control over shift bookings if you require it.

Benefits of Using the Web Bookings Feature

  • Optimised Allocation of Resources: By allowing contracted and bank staff to pick up available shifts, you ensure that your internal resources are utilised first, reducing the need for agency staff.
  • Cost Savings: The bidding process for shifts helps secure staff at rates lower than agency prices, contributing to significant cost savings.
  • Reduced Cancellations: With shifts pre-agreed and staff committed to their selected shifts, the likelihood of cancellations decreases, ensuring more stable and predictable staffing.
  • Improved Work-Life Balance: Giving staff the flexibility to choose shifts that suit their personal schedules enhances job satisfaction and supports a better work-life balance.

Practical Tips for Implementing Web Bookings

  • Promote the Feature: Ensure all staff are aware of the Web Bookings feature and understand how to use it to pick up and bid for shifts.
  • Regular Updates: Frequently update the platform with available shifts to keep staff engaged and ensure timely shift coverage.
  • Monitor Bidding: Keep an eye on the bidding process to ensure that rates remain competitive and fair, benefiting both the facility and the staff.


As we continue our summer savings campaign, leveraging RotaMaster’s Web Bookings feature can further optimise your staffing strategy. By allowing contracted and bank staff to pick up available shifts and enabling a bidding process for agency staff, you can fill shifts efficiently, reduce costs, and enhance staff satisfaction. This proactive approach not only supports significant cost savings but also ensures smooth and effective operations.

Stay tuned for more insights and strategies on maximising savings and optimising your workforce. If you haven’t already, explore the features of RotaMaster and see how the Web Bookings feature can transform your staffing approach this summer.

For more information on how RotaMaster can help you achieve your staffing goals, visit our website or contact our support team. Let’s make this summer not only productive but also cost-effective!

Read our previous blogs here:

Maximising Summer Savings: Why Overtime and Bank Staff are More Cost-Effective Than Agency Staff

Maximising Summer Savings: Enhancing Efficiency with RotaMaster’s Availability Collection Feature

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