Maximising Summer Savings: Why Overtime and Bank Staff are More Cost-Effective Than Agency Staff

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27 June 2024

The summer holiday season often brings a unique set of challenges for healthcare facilities. Staff members take well-deserved breaks, leading to potential gaps in coverage. Traditionally, agency staff have been the go-to solution for filling these gaps, but this can be both costly and inefficient. Fortunately, RotaMaster’s SMS Bundles offer a powerful alternative, enabling healthcare organisations to enhance both operational and economic efficiency by leveraging bank and overtime staff instead. Here’s how RotaMaster’s innovative solution can transform your summer staffing strategy.

The High Cost of Agency Staff

Agency staff are a common solution for temporary staffing needs, but they come with significant drawbacks:

  • High Costs: Hiring agency staff can be expensive, with fees often surpassing those of regular staff due to agency commissions and premium pay rates.
  • Inconsistency: Agency staff might not be familiar with the specific procedures and protocols of your facility, leading to potential inefficiencies and errors.
  • Administrative Burden: Managing agency contracts and ensuring compliance with credentialing requirements can be time-consuming.

Leveraging Bank and Overtime Staff

Using bank and overtime staff presents a more sustainable and cost-effective alternative:

  • Cost Savings: Regular staff working overtime or bank shifts typically cost less than agency staff, saving on both hourly rates and agency fees.
  • Familiarity and Efficiency: Existing staff members are already acquainted with your facility’s procedures and culture, which can lead to smoother operations and better patient care.
  • Employee Satisfaction: Offering additional shifts can provide your regular staff with the opportunity to earn extra income, potentially boosting morale and job satisfaction.

How RotaMaster’s SMS Bundles Enhance Efficiency

RotaMaster’s SMS Bundles provide a seamless way to optimise the use of bank and overtime staff, ensuring that your facility remains fully staffed without the drawbacks associated with agency staff. Here’s how:

  1. Automated Shift Reminders: Reduce no-shows by sending automated shift reminders to your staff. This ensures that everyone is aware of their upcoming shifts, minimising the risk of last-minute absences.
  2. Real-Time Shift Notifications: Need to cover a shift quickly due to unexpected illness or absence? RotaMaster’s SMS Bundles allow you to send real-time notifications to your staff, ensuring that available shifts are filled promptly. This quick response capability is crucial for maintaining operational efficiency.
  3. Broadcast Messages: Keep your team updated with new rotas, timesheets, and other important information. RotaMaster’s SMS Bundles make it easy to send broadcast messages, ensuring that everyone stays informed and can plan their schedules accordingly.
  4. Reliable Communication Anywhere: Whether your staff is on-site or out and about, RotaMaster’s SMS Bundles ensure that they receive notifications without relying on an internet connection. This guarantees that crucial information is always accessible, regardless of location.

Operational and Economic Benefits

By using RotaMaster’s SMS Bundles to manage your bank and overtime staff, your facility can enjoy several key benefits:

  • Enhanced Efficiency: With automated and real-time notifications, you can ensure that shifts are always covered efficiently, reducing downtime and maintaining smooth operations.
  • Cost Reduction: Lower your staffing costs by minimising reliance on expensive agency staff and maximising the use of your existing workforce.
  • Improved Staff Engagement: Offering additional shifts to your regular staff can enhance their engagement and satisfaction, leading to a more motivated and stable workforce.


The summer holiday period doesn’t have to be a stressful time for staffing your healthcare facility. By leveraging RotaMaster’s SMS Bundles, you can boost your team’s efficiency, reduce operational costs, and maintain high-quality patient care. Embrace the power of automated communication and real-time notifications to make the most of your bank and overtime staff, ensuring a seamless and economically sound staffing solution throughout the summer and beyond.

Discover the benefits of RotaMaster’s SMS Bundles today and transform your staffing strategy for a more efficient and cost-effective operation.

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