Credential Expiry Is a Quiet but Serious Risk

You can’t run a safe, compliant service if you don’t know:

  • Whose DBS expired last week
  • Which nurse is overdue for revalidation
  • Whether a staff member has active right-to-work status
  • If your bank staff’s training records are still valid

Most organisations rely on spreadsheets, inbox alerts, or manual tracking — and it’s easy for things to slip through.

The Cost of Missing One Expired Credential

When expiry dates are missed:

  • Staff may be assigned to work when they legally shouldn’t
  • Services are exposed to CQC action or contract breach
  • Payroll may be processed for ineligible workers
  • Auditors or inspectors find gaps that could have been prevented
  • Organisational trust and professional reputation take a hit

You don’t just risk fines — you risk frontline safety and service continuity.

RotaMaster Removes the Risk — Automatically

Credential tracking is built into RotaMaster at the core — so compliance isn’t an afterthought, it’s always on. Swipe right/left to view table.
Feature
Why it Matters
Credential Dashboard
See a live view of credential status across all staff types
Automated Expiry Alerts
Get proactive reminders before critical dates lapse
Role-Eligibility Controls
Prevent expired staff from being scheduled into the rota
Integrated Staff Profiles (People+)
Store and verify DBS, training, revalidation, visa data and more — in one place
Audit Trail and Logs
Maintain a full, timestamped record of updates, uploads, and verifications

What Success Looks Like

With RotaMaster, you can:

  • Catch expiries before they happen — not after
  • Prevent ineligible staff from being rostered or paid
  • Pass audits with confidence using full credential history
  • Reduce manual checks across HR, rota and service teams
  • Build a proactive compliance culture — not reactive fixes
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What our customers say about us

  • RotaMaster has provided us with the tools we needed to streamline our operation and gain better conrtol over our workforce management. The improved visibility and integration have already made a significant impact on our efficiency and recruitment process.

    Mike Foster
    Finance Director, Camden Health Partners

  • Accurate rotas. No need to constantly phone to try and cover shifts. Good recording tool of absences and annual leave.

    Derek Johnston
    Performance Manager, Greater Glasgow and Clyde NHS

  • Major cost savings and major time savings. The impact of RotaMaster cannot be overstated!

    Maisie Chart
    Operations Officer, Teladoc Health UK

  • Now we can reproduce a month’s rota at the click of a button and can have complete control over when staff get to see it.

    Rebecca Fawcett
    Workforce Manager, Kernow Health CIC

  • ... both HR and service managers can have access to the same contemporaneous records which supports us in meeting requirements from our regulators, and managing our CQC inspections better.

    Ruth Mabika
    Chief of Staff, Nouvita Healthcare

  • Rotamaster has helped us to manage and control our rosters in an easier way. This enables us to push for shifts that we require filling first and work closer with staff to balance our needs and theirs.

    Joe Chilton
    Deputy General Manager, London Ambulance Service

  • RotaMaster has provided excellent account management and personalised training sessions. The online learning portal (knowledge zone) is also an excellent tool to support learning, as well as the newly introduced lunchtime learning webinars

    Sarah Rochelle
    Operations Manager, Northern Health

  • There is no doubt about the care and enthusiasm that your (RotaMaster) staff have. Their constant availability through the process has helped so much.

    Craig Barker
    Operations Manager, NUPAS

  • Before RotaMaster, we had no way of effectively managing our extended access services. Now we’re able to effectively schedule staff and ensure prompt payment – removing bias and giving consistency to operations.

    Sally White
    Project Manager, Suffolk GP Federation

  • Working in collaboration with RotaMaster, the SWL Alliance, SWL Federations and Primary Care Networks have been able to build workforce resilience due to the tools and technology as well as the flexibility that RotaMaster has been able to provide.

    Mariam Ganesaratnam
    Director and CEO, SWL Primary Care Provider Alliance

Ready to find out more?

Book a demo with one of our team today.

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Workforce Management
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Services
Contact

RotaMaster
West One, Wellington Street,
Leeds, LS1 1BA

01924 252 360
enquiries@rotamaster.co.uk